Administrative Department

The Administrative Department of the National Root Crops Research Institute (NRCRI), Umudike is responsible for managing staff matters and ensuring the effective harnessing, organization, and coordination of the Institute’s human and material resources towards the achievement of its mandate.

For efficiency and sustained productivity, the Department is structured into specialized units based on the principle of division of labour. Each unit is headed by a designated Unit Head who carries out specific responsibilities under the coordination and supervision of the Head of Department.

Units of the Administrative Department

The Administrative Department comprises the following units:

• Pension Unit
• Personnel Unit
• Estate Management Division
• Central Registry
• Confidential Registry
• Records Unit
• Medical Unit
• Transport Unit
• Security Unit
  
  

Units Under the Personnel and Registry Divisions

Personnel Division

The Personnel Division comprises:

• Senior Staff Matters
• Junior Staff Matters
  
  

Registry Division

The Registry Division comprises:

• Central/Open Registry
• Confidential Registry
• Records and Establishment
  
  

Personnel Unit

The Personnel Unit is responsible for the administration and coordination of staff-related matters. Its functions include:

• Preparation of briefs for senior staff promotion, conversion, and advancement.
• Implementation of staff disciplinary measures.
• Handling of legal matters affecting staff and the Institute.
  
  

Senior Staff Matters

The Senior Staff Matters Unit is responsible for:

• Preparing briefs for the advancement, conversion, and promotion of senior staff.
• Short-listing senior staff who are due for promotion each year.
  
  

Junior Staff Matters

The Junior Staff Matters Unit is responsible for:

• Preparing briefs for the advancement, conversion, and promotion of junior staff.
• Short-listing junior staff who are due for promotion each year.
  
  

Registry

The Registry serves as the nerve centre of the Administrative Department. It is responsible for opening, allocating, recording, classifying, indexing, and maintaining custody of files relating to the Institute’s correspondence to ensure their proper identification and easy retrieval. The Registry also provides files on demand and is responsible for receiving and dispatching mails.

The Registry is divided into the Open Registry and Confidential Registry. The Confidential Registry handles subject matters and confidential staff records, while the Open Registry maintains the open records of staff of the Institute.

Pension Unit

The Pension Unit is responsible for ensuring that gratuity, pension, and death benefits are paid to staff of the Institute who are engaged on pensionable and permanent appointments.

Estate Management Division

The Estate Management Division is responsible for maintenance services within the Institute, including:

• General compound maintenance, including grounds, lawns, and internal roads.
• Maintenance of hedges, boundary demarcations, fencing, open spaces, and related areas.
• Erosion control within the official and residential areas.
• Maintenance of the coconut plantations.

Records and Establishment Unit

The Records and Establishment Unit is responsible for maintaining and updating staff records of service. These records include comprehensive information relating to staff career progression, as well as relevant information concerning staff and their families.

Medical Clinic

The Medical Clinic provides healthcare delivery services to staff and the immediate communities. The Unit also undertakes activities aimed at maintaining good sanitary conditions within the Institute’s office areas and quarters.

Transport Unit

The Transport Unit is responsible for managing the Institute’s fleet of vehicles. It allocates vehicles to designated officers for official assignments as approved by the Executive Director.

Security Unit

The Security Unit is responsible for safeguarding the human and material resources of the Institute. Its activities support the protection of the Institute’s resources and enable it to attain and sustain its mandate.